Telecommuting Guidelines for Librarians and Exempt Staff

Granting an exception for a librarian or an exempt staff to telecommute is an infrequent, extraordinary action that must contribute to objectives of the Libraries as well as the employee’s interests.

This process should not be used when dealing with a one-time, infrequent, ad hoc schedule adjustment. These should be handled through the normal processes within the department.

Does the nature of the work lend itself to telecommuting?

How will the department and the Libraries benefit from granting an exception to the employee to telecommute?

Will the arrangement negatively impact the department’s customer service?

Is direct supervision and/or daily communication with supervisor/co-workers required?

How can performance while telecommuting be monitored and/or documented?

Does the employee’s past performance suggest a successful telecommuting arrangement?

What will be the impact of the telecommuting on other employees?

Have arrangements have been made to have at-home work site appropriate for the work to be done?

• Employee submits a memo to the Review Initiator requesting an exception to allow telecommuting and reviews request with divisional AUL

• Review Initiator consults with AUL for Administrative Services

• Review Initiator (and Department Head, if different from RI) makes recommendation to supervisory AUL

• Secondary Supervisor, if exists, makes recommendation to supervisory AUL

• AUL for Administrative Services makes recommendation to supervisory AUL

• Supervisory AUL makes decision, subject to signing of a formal written agreement

• Formal written agreement is drawn up, reviewed by AUL for Administrative Services, and signed by all listed above
  
  
  

The request must be for a specific period. Consider a pilot first of short duration, followed by a longer period of limited duration, subject to consideration for renewal

When you have been approved for telecommuting, workers compensation will cover a work-related injury if it occurs in the home office